How to Properly Automate Overdue Invoice Reminder Emails

Why is invoice automation important?

Automatically sending out overdue invoice reminder emails is a way to friendly remind customers to pay their invoices on time. This is done through a set of automated emails that are sent out at predetermined time intervals based on when the invoice is due.

It is generally beneficial for businesses to invest time and money into using this strategy as it helps to ensure that bills are paid on time and that cash flow cycles remain relatively consistent. By using automated email reminders to make sure invoices are paid, businesses can avoid overdue payments and potential financial losses.

In addition, automated reminder emails can save businesses time and money by reducing the amount of manual labor it takes to keep track of customer payment details. By automating the process, businesses can save money on payroll costs and free up resources to focus on other areas of their business.

Finally, automated reminder emails are a great way for businesses to show their customers that they value timely payments. With automated emails, businesses can make sure customers are aware of when their payment is due and can remind them of the importance of paying their invoices on time. This can help to build trust and loyalty with customers and can help businesses to retain customers in the long run.

Software with Invoice Reminder Emails

1. Zoho Invoice: Zoho Invoice is an online invoicing and billing software that helps small businesses automate sending out payment reminders. It also allows businesses to track payments and create account statements. One thing that stands out about Zoho Invoice is that it allows businesses to create customized payment reminders for their customers, which could save time and money.

2. FreshBooks: FreshBooks is an online invoicing and accounting software that helps small businesses automate sending out payment reminders. It also allows businesses to track payments, set up recurring invoices, and automate payment notifications. One thing that stands out about FreshBooks is that it offers an optional add-on to help businesses collect payments faster, which could save time and money.

3. Invoice2go: Invoice2go is an online invoicing and billing software that helps small businesses automate sending out payment reminders. It also allows businesses to track payments and customize customer payment terms. One thing that stands out about Invoice2go is that it offers automated payment reminders to customers, which could save time and money.

4. QuickBooks: QuickBooks is an online invoicing and accounting software that helps small businesses automate sending out payment reminders. It also allows businesses to track payments, customize customer payment terms, and set up payment schedules. One thing that stands out about QuickBooks is that it allows businesses to view cash flow in real-time, which could save time and money.

5. Wave: Wave is an online invoicing and accounting software that helps small businesses automate sending out payment reminders. It also allows businesses to track payments, customize customer payment terms, and create customizable invoices. One thing that stands out about Wave is that it is free, which could save businesses time and money.

Setting up Overdue Invoice Reminder Emails

Get an Email Service Provider:

First, businesses need to get an email service provider such as one of the tools above or another such as MailChimp, Aweber, or Constant Contact. Make absolutely sure that your tool has payment processing as well as the ability to design, send, and manage email campaigns. If you do not have a tool that does both, make sure your tools integrate with each other easily.

Set Up Automation:

Once businesses have chosen a provider, they need to set up the automation features, which allow them to schedule emails to be sent out automatically. This can be done in the provider's dashboard.

Create an Payment Reminder Email Template:

Businesses then need to create an email template for the outstanding payment reminder message. This template should include the customer's name, the invoice number, and a reminder to pay the unpaid invoice.

Schedule the Email:

Once the template has been created, businesses need to schedule when the emails will be sent out. This can be done by setting the automation to send out emails on a certain day of the month or a certain number of days after the invoice is overdue (for example, when it is a month overdue).

Test the Email:

Before the emails are sent out, businesses should test them to make sure they are working properly. This can be done by sending a test email to a dummy email address and making sure the email is received and looks as expected.